Meetings in Medicine :: Freqently Asked Questions

Frequently Asked Questions

How long will it take Meetings in Medicine to begin planning my meeting?

Meetings in Medicine can begin planning your meeting the day you assign us the project. Our first step will be to put together a dedicated “team” of meeting professionals consisting of a senior planner, junior planner, registration and data entry personnel. They will begin working with you immediately to take your meeting from the concept stage to its full realization.

Who will be my daily contact person throughout the planning process?

You can count on your senior planner to be there for you on a day-to-day basis throughout the development and implementation of your meeting. Under his/her supervision, your junior planner will be responsible for the needs of all your meeting's attendees. Both planners will be fully informed about the details of your meeting, so when one of them is out of the office for business-related travel, the other will always be able to assist you.

How does Meetings in Medicine determine its fee?

Usually, Meetings in Medicine determines its meeting management fee based upon our internal prediction of the number of hours and services required for a project. However, our fee also can be based upon a percentage of the total costs for your project, at your request.

Are Meetings in Medicine’s services cost effective?

Meetings in Medicine is committed to providing you with highest level of creativity, commitment, and service at the best possible price. In fact, some of Meetings in Medicine’s clients report that our negotiating skills, extensive industry relationships, and overall efficiency have resulted in cost savings that have completely absorbed our fee.

Who will Meetings in Medicine send to be on-site at my meeting?

Whenever possible, your on-site personnel will consist of your Meetings in Medicine senior planner and/or the Meetings in Medicine junior planner who has been involved with your project from the beginning. If necessary, your on-site team can be expanded to include other members of our home office staff or one of our fully-trained traveling professionals from around the world.

Are you available for in-person briefings and input sessions?

To ensure the quality of our projects, Meetings in Medicine welcomes every opportunity to forge a close face-to-face relationship with our clients. We are available to meet with you in person at any time—and at a moment’s notice.

Do you have a capabilities presentation that I can see?

Yes. If you would like to learn more about Meetings in Medicine, contact us by phone or e-mail to set up an appointment that is convenient for you.